Display and Share Files

For help configuring each provider, please see the relevant guide below:

Display and Share Files Overview

Display and Share Files allows organisations to make content from MyHub and connected file providers available throughout their intranet without creating duplicate copies. Administrators can surface files directly from their existing repositories while continuing to manage content in its original location.

Supported File Providers

MyHub supports integrations with:

Microsoft SharePoint
Microsoft OneDrive
Google Drive
Dropbox

Once connected, administrators can access and display content stored within these platforms directly from MyHub.

Add Files Anywhere in MyHub

The Display and Share Files module makes it easy to add content to pages across your intranet. Administrators can:

Add files from MyHub or connected repositories
Display files as visual tiles or clickable links
Embed supported file types directly within MyHub
Insert files into other modules that support text editing and file insertion

This provides flexibility in how content is presented and accessed by employees.

Maintain a Single Source of Truth

Rather than uploading and managing multiple copies of the same document, files remain in their original location while being surfaced through MyHub. This approach:

Reduces duplication
Simplifies document management
Improves content consistency
Ensures updates are maintained in a single location

Organisations can continue using their preferred document management platforms while making content easier to discover and access.

Access and Security Controls

Administrators can control how files are accessed by choosing whether content can be:

Downloaded
Viewed only

MyHub permissions continue to apply when content is displayed throughout the intranet. Where supported, single sign-on (SSO) can also enforce permissions from connected platforms, helping ensure employees only access content they are authorised to view.

Works with AI Search

Display and Share Files integrates directly with AI Search. When AI Search is enabled, approved content from MyHub and connected file providers can be included in search results, helping employees find information regardless of where it is stored.

Key Benefits

Connect SharePoint, OneDrive, Google Drive, and Dropbox
Display external files throughout MyHub
Eliminate duplicate file uploads
Maintain a single source of truth
Control how files are viewed and downloaded
Respect existing permissions and access controls
Make external content available to AI Search